Worship Services every Sunday at 10:00 AM – Come as you are! Sit where you want!
EMPLOYMENT OPPORTUNITY
Job Title: Permanent Part-Time Administrative Assistant
Position Summary:
The Permanent Part-Time Administrative Assistant serves as the first point of contact for the church office, providing essential administrative, financial, communication, and operational support. This role helps ensure the smooth functioning of church activities, supports worship and ministry needs, and fosters strong connections within the congregation and broader community.
Key Responsibilities
Reception
– Act as the primary point of contact for the church office.
– Answer phones, respond to emails and greet visitors.
– Handle general inquiries and direct requests appropriately.
– Manage incoming and outgoing mail and deliveries.
Administration & Support
– Maintain and organize filing systems (digital and physical).
– Prepare reports, correspondence, minutes as needed.
– Prepare and format worship materials, i.e. bulletins, handouts.
– Manage and update church website content and assist with social media in collaboration with the Media Co-ordinator.
– Order and manage office supplies and inventory.
– Assist Minister with coordination of church events and special services.
In-Person Worship Support
– Prepare materials for services (bulletin, special announcements or handouts).
– Coordinate with Minister to ensure preparation for services is complete and Easy Worship media files are received and uploaded for use.
– Assist with coordination of logistics for custodial/church catering for special services (i.e. weddings, funerals, baptisms) in support of Minister.
Bookkeeping
– Prepare and track expenses and invoices, and make payments as required.
– Record and reconcile donations and issue receipts (as applicable).
– Assist with payroll preparation or coordination (as applicable).
– Maintain accurate financial records in accordance with church policies and applicable regulations.
– Support treasurer or finance committee with reporting and documentation.
Community Engagement
– Serve as a warm and welcoming presence for congregants, visitors, and community members.
– Assist with preparation and distribution of bulletins, newsletters, and communications.
– Maintain and update membership records and contact databases.
– Coordinate communications through website, email and print.
– Support promotion and coordination of church programs, services, and outreach initiatives.
– Assist Minister and Ministry leaders with administrative support related to pastoral care and community engagement.
Facility Rentals & Master Schedule
– Maintain and manage the church’s master calendar, including worship services, meetings, events and rentals.
– Respond to rental inquiries and coordinate bookings, contracts, and logistics with Board of Managers Rental Committee.
– Track documentation, payments, and insurance requirements.
– Prevent scheduling conflicts.
Technology
– Operate and support office equipment and software (Microsoft Office, Sage Accounting or other Accounting Program, Donation System Program, Easy Worship, Graphic Design software).
– Troubleshoot basic technical issues or coordinate external support when needed.
– Maintain digital records and ensure compliance with data security and backups as required.
Additional duties that may not have been included here may arise on an as needed/as identified basis and will be considered part of this job description.
Working Conditions
– Permanent part-time position (typically 12 hours/week over 3 days; preferred Wednesday, Thursday, Friday mornings).
– Work is primarily conducted in church office environment.
– Requires extended periods of sitting, computer use and light lifting.
– Frequent interactions with staff, volunteers, congregants and the public.
– High level of confidentiality and professionalism required.
Qualifications & Skills
– Previous administrative experience.
– Alignment with, some understanding of and respect for the mission and values of the church.
– Basic bookkeeping knowledge and financial record keeping skills.
– Strong organizational and communication skills.
– Proficiency in Microsoft Office and familiarity with digital communication tools.
– Comfortable with technology, graphic design programs (i.e. Canva) and media tools.
– Friendly, approachable and service-oriented demeanor.
– Ability to maintain confidentiality and exercise sound judgement.
Compensation & Benefits
– $25/hour over 12-hour work week, paid monthly ($15600/yr)
– Paid vacation 4% (2 weeks time), and statutory holidays
– CPP, EI and tax deductions
– Supportive, faith-based environment
How to Apply
Interested candidates are asked to submit their resume and a brief cover letter outlining their qualifications and availability on or before April 15, 2026.
Please submit applications to:
leslie@thetempests.ca
mariejmalcolm@gmail.com
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
At Knox you’ll find a group of open-minded, inclusive, and welcoming people who are discovering together how best to live a life of faith, service, and compassion, following in the footsteps of Jesus. You’re welcome to join in the journey! Our worship services are held at 10 am on Sundays and include nursery and Sunday School for our wee ones. Our worship services are also available on this website and our YouTube channel. Our worship style is informal and includes various styles of music and teaching. There are also opportunities to connect throughout the week. Updates will be posted regularly here and on our Facebook page.
Knox is passionate about making this world a better place through compassion, friendship, and commitment. The Knox family gives financially, prayerfully, and practically to a number of local, national, and global charities and causes. You are invited to join in this cause! There are a variety of ways in which you can partner with Knox in caring for our community and the wider world. There is a DONATE button here on our website which will take you to Canada Helps where you can make a donation. We also now have the capacity to receive E-TRANSFERS which can be sent directly to our email address – knoxbb(at)muskoka(dot)com. You can also sign up for PAR, Pre-Authorized Remittance which allows you to make a monthly donation to Knox directly from your bank account, or you can mail your gift to Knox at 120 Taylor Rd., Bracebridge, ON, P1L 1J2. Thank you so much for serving God by serving others.
When God’s people gather, there are no visitors or guests, only family.
May you discover family at Knox and be filled with God’s abundant love.
120 Taylor Rd., Bracebridge, ON, P1L1J2 , (705) 645-4521, knoxbb(at)muskoka(dot)com
